The Successful Cowboy Action Shooting Club Prepared By Chuckaroo, SASS #13080 WildlifeRangers@aol.com What it takes to develop a successful shooting club. From the initial organization to management, recruitment and beyond. Although it ain't "Brain Surgery," there's more than meets the eye in every successful club.

www.damascusiwla.org/DWR/SASSClasses/SuccessfulClub/successfulclub.html

Ultimately, your success will be determined by your club members and guest that come to your matches.
You are in the entertainment business and you need to satisfy your members and customers with your production.
Every match, no matter what size, is a production on some level. If money in your clubs treasury is your main motivation,
it will show and eventually effect your overall success. In the eyes of the shooter, success is value for their entry
fee and it is measured on their FUN meter. Here, perception becomes reality.

NECESSITIES
  Range, Insurance, Targets, Volunteers and Shooters
  Range
     * Required permits for a shooting range
     * Sufficient backstops and drop zones
     * Parking for expected number of participants
     * Insurance (required for SASS affiliation)
     * Safety and emergency plans
     * Ideally, separate berm areas are best.
     * Liability release forms for participants
             Include shooters information, club liability statement, signature and E-mail address SAMPLE WAIVER

     Once a range has been secured
     * Establish financial arrangements with the host range (In writing)
        Develop initial start up cost     
     * Become SASS affiliated
     * Advertise your shoots
            SASS Chronicle Listing
            Local Gun Stores
            SASS Wire
            E-Mail campaign
     * Establish a club board or sufficient committees to establish by laws, run a match, set schedule,
        make decisions on club functions. (The size of the board is relevant to the size of your club.
        Not all offices need to be filled.)
            President
            Vice President
            Treasurer
            Secretary
            Safety Officer
            Territorial Governor
            Additional Positions
                 Web Master
                 Newsletter Editor
                 Communications
                 Host Club Liaison               
       * Good Shoot On a Budget
          Forward Movement using the same targets for rifle and pistol
          Household items for props
          Clay birds, balloons for targets 

WHAT ELSE YOU WILL NEED
     * Targets, target bases
            Rifle, pistol and shotgun (plus target paint)
                 Can use balloons, paper, clay birds, plate racks, dueling trees, bowling pins (not for shotgun) flat steel etc.
     
     * Gun Rests
            Can use straw, tables, special long gun rests.

     * Props
            Simple everyday items can make excellent props. They also provide a place for the hands to be prior
            to the start of the stage.

            Consider yard tools as farm tools. Rakes, wheel barrel, shovels, pitchforks, spades, saws, picks,
            rope, buckets, lanterns and hammers make great props and something that is readily available.

            Additional household items are equally attractive for props. Pots, pans, plates, barrels, boxes,
            straw bales, cards, poker chips, dice, card table, chair, wash pan, musical instruments,
            whiskey bottle, shotglass, dinner bell, fake dynamite, money and money bags, saddlebags, coffeepot
            and water bucket are all easy to obtain and inexpensive.

            As your club grows, it can make or purchase additional props like, store fronts, portable split
            rail fence sections, saddle for horse etc..

            When constructing a permanent store front, consider the safety of the building. Also consider visibility
            for the spotters and RO.

            Do not use props that are real heavy, very sharp, will get in the way when dropped or make the shooters
            hands wet.
     
     * Loading and unloading tables

     * Timers

     * Scoring program and computer, scorecards, pens, clipboards

     * Safety Plan
          Prepare ahead of time for an emergency.   

     * Budget
          Should include all projected income and expenses.

          Determine match entry fees. Generally somewhere from $5 to $15, can offer discounts to members.

          Sources of income
               Match fees
               50/50's
               Special shoots
               Side match events
               Annual match
               Charity events
               Raffles
               New Cowboy Shooter clinic's
               SASS RO Courses
               Buy a bonus (Not allowed at State Level and above shoots)
               Sponsors
               Local Gun Stores etc.

        * BE ORGANIZED
            A Cowboy Match is a "Production." It requires a lot of timing, organization and advanced planning.
            Even a monthly match requires a sufficient amount of work prior to the match. Successful matches
            will have a strong leader for a Match Director. Their job is to keep things organized and to bring the
            different phases of putting on a match, together.

            BE ORGANIZED! If you are not organized, it will show. You will need a sufficient number of volunteers
            to prepare stages, set up events and handle the associated paperwork and business responsibilities.

            It is important to have dependable people in key positions. This includes the match director, stage writer,
            set up and tear down crew, registration and scorekeepers and club help with trash, food and water.
            Each of these tasks must be coordinated and on time. Delays, at some positions, could throw the whole
            match off schedule. Remember, the perception of the shooter is reality, no matter how good your
            match really was.

                "I want to shoot with a guy from work, I don't know his name, is he here yet?"
                "Is my friend coming?"
                "Is it going to rain?"
                "This is my first time, do I need to do anything?"
                "I have to shoot with Lefty, we are sharing ammo!"
           
            Posses need a minimum of 13 members to run smoothly and have enough people to cover all of the
            work assignments.
            I use a chart for our monthly matches that has increments of 13.
            (1 = 13, 2 = 26, 3 = 39, 4 = 52, 5 = 65 and 6 = 78). I then number the shooters cards for about
            how many shooters I expect. That way I know how many shooters we have at any given time. It really
            helps with posse building.

          *Stages
               Shooting stages is the primary reason that shooters come to a match. Poor stage writing can
            ruin the most well run match. Many shoots have obtained an unfavorable reputation based on poorly
            thought out stage design. Although it may not be your cup of tea, the big and close target set ups are
            the most popular.  SEE STAGE WRITING
         
            Have an experienced stage writer prepare the stages or have someone go over the stages for final approval.
            Stages should have a smooth flow, be equal in length (as compared to the other stages), and they do
            not cause a safety problem for the shooter, posse workers or the public.
     
            Shooter expectation is different across the country and sometimes within the same state.
            You do need to customize your stages for the shooters you want to attract.
            That means communicating with your shooters and asking for their input. Generally speaking, shooters
            like movement but not a marathon, lines off of the clock, action like throwing an object or
            performing a task but, before the buzzer, all four guns on every stage, no more than 4 to 6 shotgun,
            an even number of shotgun rounds, targets closer rather than farther away, big targets, reactive targets,
            variety in shooting sequences, the same sequence for the rifle as the pistol, props that allow optional
            long gun placement for right and left hand shooters, sturdy long gun rests, level footing and easy to
            understand shooting sequences. 

          *Posse Leaders
          Have trained posse leaders that are also good with people. 
      
          *Scoring
            Results available at the match and whenever possible, on the Internet soon after.
              To speed things up, have a runner take scores up to the scorekeeper half way through the last stage
            of the day. This will result in the scores being half done when the posses finish up the last stage.

            *Vendors
             Give vendors free space during monthly matches. Visit other shoots and let the vendors know who you are.
           

Writing Stages Preface

Stages can be prepared with a graphics program, a word processor or written by hand.
No matter how you produce them, they all will need the same attention.

Stage design is one of the most important aspects of a Cowboy Action Shooting match.
It is, after all, the initial reason we go to the match. Poor stages can make or break a shoot, create safety issues,
will delay a match or cause a backup, and complicated designs can frustrate shooters because they
become "Procedural Traps." Properly written stages are a lot more than just picking targets, making up a shooting
order and choosing a prop or two.

Stages can have a wide variety of activity and shooting. The more complex the stage, the longer it will take to shoot.
An annual or large match (150 plus) would suffer if stages were too lengthy. Complicated stage directions make it more
likely there will be a high number of procedural penalties.

Clear, easy stage directions are a must. All potential questions must be anticipated and addressed in the stage description.
Be precise. Where to start, what position to be in, where the hands are, shooting and firearm order, where to place
the empty firearm, any motion, all verbals and when to speak. Also include if make up shots for shotgun are permitted
and any local special rules. Remind shooters, in the description, if there are safety items to be aware of.

The format of the stage directions should be uniform from stage to stage and flow from beginning to end.
We will review a proven format and explain why it works.

SAFETY is number one, fun is second. Do not compromise safety for any reason. We will cover the do's
and don'ts later. If at all possible, have your club safety officer check the stages for potential safety issues.
What looks good on paper might not be safe after it has been set up in real life.

Participants will be from 12 years old to 80 plus. Some are short and others are tall.
Many are seniors and cannot participate in an all day marathon of running and climbing.
Keep the stages fun for all potential shooters.
Good stage design also balances the stages, as much as possible, for all shooting categories.

For annual and large matches, keep the shooting and movement equal between all of the stages.
A big backup on one stage can really mess up a great match.

The stage writer must be familiar with the club rules, targets available, props on hand, range layout,
safety issues of the range and the amount of help available for set up and tear down.
Some ranges must use a common firing line and cannot have any movement downrange.

Writing Stages Outline

Preparation of the stages

     Graphics program

     Word Processor

     Hand written

Stage writer

     Must be familiar with local club safety rules

     Know the range layout for each stage

     Have a target and prop list

     Helpful if RO I and RO II proficient and has a copy of the SASS Match Directors Guide

     Writer should have the ability to be creative

     Must be able to accept creative criticism

Elements of a good stage design and format

     Round count

     Story line

     Stage location of each forearm

     Starting position (hands included)

     I'm ready signal

     Not complicated

     Balanced for all shooting categories

     Is generally the same length as the other stages

     Does not hinder shooter for being short, tall, young, old, male or female.

     Consistent format of design for all stages

     Target placement close

Safety

     Make sure the stage does not create a safety problem for the shooter.

     Make sure the stage does not create a safety problem for posse workers, RO or the public

     Always be alert for potential safety problems.

     See Do's and Don'ts

Stage Review

     Review stages with club safety officer or match director

     If possible, perform a walk through of the stages after set up

     Have posse walk through review of the stages for consistency and safety issues

Stage Writing Do's & Don'ts

* Do not have shooter movement up range. It is to easy to break the 170 when coming back toward your posse.

* If your range has uneven or poor footing, have limited or no movement.

* Do not stage a shotgun loaded.

* Do not design a stage where the shooter must use a "House Gun" as part of the shooting scenario.

* Do not design a stage where the shooter must go up or down a flight of stairs as part of the stage movement.

* Never permit drawing or holstering a cross draw holster while seated.

* Never move with a cocked gun. Some movement with a rifle (with the hammer on a spent round),
is OK but discouraged. It is a safety in the making. You will answer 20 posse questions about how they are
supposed to do that properly.

* Do not design a stage where the shooter is firing from an unstable platform, moving bridge or any prop that is
not stable enough to support any shooter during the course of shooting.

* Limit kneeling and do not have a shooter start laying down. Never have a shooter lying down with holstered guns.

* Never design a stage that can jeopardize a spotter or posse worker. Everyone should be visible to the RO.
This is a challenge on some building fronts. If there is no way around it, specific safety warnings should be
included in the stage description.

* Do not put targets at harsh angles from the shooter.
If necessary, have a different shooting position so the shooter can be directly in front of the targets being shot.

* When you do have movement, be specific about drawing, loading or handling firearms before they get to the
shooting position.

* Anticipate potential questions. If your description of a stage generates questions from the posse,
it will add time to the stage. So, address items in detail. Where, when, which direction, how and how many.

* Keep shotgun rounds no more than 6 and do not do that on more than half of the stages.
Four is ideal but a few 6 shot shotgun stages are OK.
This is easier on young folks, seniors and the ladies as well as a BIG time saver.

* Do not have a five shot pistol reload. At the most, load one more rifle round.

* Keep movement laterally, toward the unloading table.

* As a writer, you must put your "intentions for the stage" into words so that everyone will understand
your intentions. Writing must be very concise. It should include the exact staging location of all firearms.
If it is the intent of the writer to have the rifle on the right side of the buckboard, then is should say that.
If it says "In the buckboard," then it can actually go anywhere in the buckboard.
If you do not want the shooter to start with a hand on their pistols, you must be specific as to where they go.
"Both hands flat on the table" will do that.

If the writer starts a stage off by saying "Shooter starts behind the buckboard by their rifle.
At the buzzer, pick up your rifle." If you don't want the shooter to hover over the rifle like a vulture with their
claws out you need to be more specific. Have the shooter hold something with both hands or have their hands
on their hips, touching their hat or resting on the pistols.

* Balance shotgun targets for 97 Vs double barreled shotguns.
Have some shotgun target next to each other for the double folks and some separated for the pump users.

* Have most stages (but not all) with the pistols back to back.
This makes a stage fun for the Gunfighters and easier on the memory for the rest of the folks.
An occasional split handgun stage is great for variety only.

* Be specific on gun staging. Be equally specific as to where they go when you finish with them.
This is important when pistols are staged outside of the holsters.
If the intent is to holster the pistol when finished, say "Holster the pistol and....."

* Do not make the stage a marathon run. Movement is part of the game however, short distances are better
on the shooter, RO and spotters.

* Do not design complicated shooting sequences. It will cause procedurals, and lots of questions.
As each shooter comes to the line, they will ask the RO over and over what the sequence is.
This can really slow down a big match. It has the potential to double the time the posse takes to shoot the stage.

* On a stage with a building front, design the stage so that spotters can see the targets.

* Do not end a stage with the rifle. Especially if you are shooting it through a store window or doorway.
Many timers will not accurately pick up the shots from rifles with our lighter loads.

* Do not design a stage where "Luck" will have an effect on the time it takes to shoot the stage or change the
difficulty of the stage. For example, drawing an Ace from the deck should not allow the shooter to skip a target
or to shoot an easier target.

* Consider right and left handed shooters. Have duel gun rest, whenever possible, so the shooter has a choice.

Tricks of the trade

* After you complete the stage writing, review each stage for round counts, placement of all firearms, starting
position (including the hands), where to put empty firearms, spelling, grammar, props needed, target placement,
safety concerns and flow through the course of the action.

* Whenever possible, mirror the pistol sequence with the rifle sequence. If the rifle is a double tap sweep left to
right, then make the pistols a double tap sweep left to right. This tip alone will make your shooters come back
next month. Target sequences, that are symmetrical in some way, are easier to remember.
Try not to call everything some sort of sweep. Out of town folks may not understand.

A stage that has the rifle left to right, one pistol right to left, another pistol Nevada sweep and the shotgun
center - center - outside - outside is NOT fun. It will result in procedural after procedural.
It can make many shooters decide to stay home next month.

* Have the shooter say a short line before the buzzer to indicate when they are ready.
This is a real time saver! At a big shoot, have the line posted at the actual starting position for the stage.

* Avoid lines and lines after the buzzer.

* Have stage movement go toward the unloading table. It will speed things up.

* If you can go downrange to reset poppers or clay birds, it takes a little extra time.
Use of reset cables can speed things up.

* Things that add time are reloads, more than four shotgun rounds, movement, complicated stage instructions,
having to get up from a kneeling or sitting position on a horse and getting free from ropes or handcuffs, to
name a few.
Individually they are doable but when you combine several together, you are going to have a backup on that stage.

* Format the stage instructions with the round count at the top, along with the stage title.
Next have a drawn layout of the stage with the targets and major prop placement along with the location of staged guns.
Below that, have the story line (keep it fun but brief). Next, write the round count and staging location for each firearm.
Next paragraph should tell where the shooter begins and the starting position for their hands.
Remember, if you don't say where the hands start, they can put them anywhere, including on the first gun.
Next have the ready to shoot line. Finally, the shooting sequence. Show the shot placement under each target when
there is a specific order.

* Whenever possible, have long gun staging that is flexible for left hand and right handed shooters.

* After your stages are written, go over them for safety. Then go over them for clarity and description of your intent.
Then try to anticipate what another shooter might have a question on.
Whenever possible, have someone else check them over as well. After looking at them for a long time, it is real easy
to miss some items that are actually very obvious to new eyes. The three most often asked questions on the stage
are "What is the round count?", "What am I supposed to say?" (Put the phrase, in italic bold letters to make it easy to find)
and coming in a close third is "Where can my hands be?"

* If your club is short on targets, you can design a stage with forward movement between the pistol and rifle rounds.
You can shoot distant targets with the rifle, then move forward and shoot the same targets with the pistols.

Props

* Simple everyday items can make excellent props.
They also provide a place for the hands to be prior to the start of the stage.

* Consider yard tools as farm tools. Rakes, wheel barrel, shovels, pitchforks, spades, saws, picks, rope, buckets,
lanterns and hammers make great props and they are readily available.

* Additional household items are equally attractive for props. Pots, pans, plates, barrels, boxes, straw bales, cards,
poker chips, dice, card table, chair, wash pan, musical instruments, whiskey bottle, shotglass, basket, dinner bell,
fake dynamite, money and money bags, saddlebags, coffeepot and water bucket are all easy to obtain and inexpensive.

* As your club grows, it can make or purchase additional props like, store fronts, portable split rail fence sections,
saddle for horse etc..

* When constructing a permanent store front, consider the safety of the building.
Also consider visibility for the spotters and RO.

* Do not use props that are heavy, sharp, will get in the way when dropped or make the shooters hands wet.

                                                                                                                 POSTER

Preface: We have had great success with our New Cowboy Shooters classes. Using our web site, referrals from current shooters, flyers in local gun shops and shooting club newsletters, we are able to get a steady stream of new pardners. The net result is we reach a group of shooters that may not have ever tried the sport without the clinic. Their appreciation for the class is very rewarding. As first time shooters, they are more prepared and very safe. Consequently, their first match experience is almost always a great one!

This is a sample outline, used for the New Cowboy Shooter Clinics, at the Damascus Wildlife Rangers home range, at the Wildlife Achievement Chapter of the Izaak Walton League of America, Inc. It certainly does not include everything. However, when used as a guide, it can assist in covering most of the sport in a short period of time. Adding your own touches and your local rules will customize the class for your club.

Prepared and written by Chuck Crooks
Chuckaroo SASS #13080
WildlifeRangers@aol.com